As one of the nation’s leading pediatric health care systems, Nemours is committed to providing all children with their best chance to grow up healthy. We offer integrated, family-centered care to more than 300,000 children each year in our pediatric hospitals, specialty clinics and primary care practices in Delaware, Florida, Maryland, New Jersey and Pennsylvania. Nemours strives to ensure a healthier tomorrow for all children – even those who may never enter our doors – through our world-changing research, education and advocacy efforts. At Nemours, our Associates help us deliver on the promise we make to every family we have the privilege of serving: to treat their child as if they were our own.
This position is responsible for secretarial support to the physicians at the Nemours Pensacola Clinic.
Accurately prepare and process travel arrangements, travel requests, expense reports, check requests, license and dues requests for physicians and clinical staff.
Maintain spreadsheets documenting expenditures for physician licenses, dues, subscriptions, books and travel.
Maintain current listing of continuing medical education (CME) credits for physicians.
Apprise physician of mandatory CME criteria for license renewal.
Maintain academic activities database for physicians.
Assist corporate credentialing with obtaining current licensing, professional board, professional organization information, etc.
Prepare applications for professional organizations and hospital re-credentialing.
Transcribe clinic dictation including reports, minutes, speeches, special projects, committee meetings, seminars, grand rounds, etc., and type other correspondence as necessary.
Coordinate legal issues with the corporate risk management office.
Gather medical records, x-rays, etc., for physician review.
Collect fees and schedule depositions, expert witness testimony, etc.
Maintain physician time cards, including accurate data entry in computer system.
Coordinate calendars for physicians. (Maintain communication with clinic staff to assist in coordinating physician calendars.)
Maintain databases for research purposes and assist as requested.
Open and distribute incoming mail.
Prepare and distribute on-call calendars each month.
Provide coverage for other secretaries as needed.
Provide coverage for switchboard operator.
Maintain vendor files.
Make and receive telephone calls and take messages for the physicians.
Refer calls to appropriate individuals.
Demonstrate service-oriented approach when dealing with patients, visitors, and staff.
Arrange for refreshments as necessary for meetings.
Coordinate conference room schedules
Perform other duties as required
Provide secretarial assistance to administrative staff.
Receive, copy and mail-out transcription.
Enter daily patient schedule on physician's Outlook calendar.
Photograph physician candidates and facility functions as necessary.
Assist with coordinating schedules for physician’s recruitment candidates and visiting professionals.
Ability to organize, prioritize and multi-task.
Has the initiative and self-motivation to work under moderate supervision.
Works independently, as well as with a team.
Adaptable to change.
Knowledgeable of Clinic services, personnel and resources.
Builds and fosters professional relationships.
Schedules time efficiently and sets priorities.
Gives accurate information.
Gives and accepts constructive feedback.
Stays current on technological aspects of position.
High school education or equivalent.
Medical Secretarial experience preferred.
Strong computer skills required.
Strong interpersonal skills required.
Exceptional customer service skills required.
Strong clerical/secretarial skills required.
Our dedication to professionals who are dedicated to children frequently earns Nemours a spot on the list of top workplaces in the communities we serve. Our Associates enjoy comprehensive benefits, including our unique “Bridge to a Healthy Future” pediatric health plan, an integrated wellness program, opportunities for professional growth, and much more. As an equal opportunity employer, Nemours focuses on the best-qualified applicants for our openings.
Nemours is a pediatric health system of hospitals and specialty clinics serving children and families throughout the Delaware Valley and Florida. Our dedicated professionals integrate medical care, research, health education, and prevention to help improve the lives of children every day.