Your Role : Responsible for day-to-day coordination of the operational and administrative functions for space and facilities projects. Coordinate aspects of space renovation or refurbishment, on behalf of the Adult Enterprise.
Project Management of in-house renovations in coordination with Plant Services or Vanderbilt preferred vendors.
Development of project timeline, facilitation of work orders; prepare, implement, and communicate all plans for movement of clinics to temporary space and/or renovated space.
Develop and implement move coordinator training and processes by development of the Move Checklist/Tracking Tool.
Coordinate relocation of existing clinical or administrative workstations by partnering with assigned CWS team members or LAN Managers.
Monitor available budget and make recommendation for use of allocated budget.
Develop and defines communication plan for all projects.
Establish an effective communication plan with project leaders.
Implement organizational communication regarding project timelines and completion dates, as appropriate.
Provide input on programs, procedures, etc. for cost containment and space assessment; assist in monitoring budget.
Assist with marketing efforts related to move projects including signage, patient communication, and referring physician communication.
Assist with the design and planning of renovations of existing spaces.
Advise planning staff with regards to preferred equipment types, manufacturers, vendors., etc.
Facilitate and coordinate physical move of furniture, equipment, carpet, paint, phones, privacy curtains, etc. involving coordination and interaction with multiple vendors.
Work directly with staff and leadership involved with the move to ensure time frames are achieved and moving materials are prepared.
Performs troubleshooting decisions on problems as they arise (partners with area leader to make decision regarding replacement of equipment, corrective actions, etc.)
Evaluate storage and surplus inventory for determination of space allocation and utilization.
Establish new offices for incoming staff and faculty.
Internal Number: 1911360
About Vanderbilt Health
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.